Product & Courseware Notifications

Learning & Performance Notification: 2026-01 (January)

01-08-2026 04:37 PM

Revised: 1/8/2025

Announcements & Reminders

Upcoming Maintenance & 2026 Schedule

Regularly scheduled maintenance is Friday, January 9, from 8pm — 4am Central Time. Click here to view the 2026 system maintenance schedule.

Insights+

Expected This Month: Student Group Analytics

If you contract for Insights+, we hope you’re enjoying our recent redesign and the new License and Certification analytics. Later this month, you’ll also see Student Group analytics:

Expected in January – Student Group Analytics: A new Student Group page will provide clear and actionable metrics for managing student groups, including the number of assignments per student group, the number of students per student group, student groups by institution/role/job function/admin, and more.
Live – Institution-Level Access: Institution Administrators now have access to analyze data at the institution(s) they are associated with in the HealthStream Learning Center (HLC).
Live – Certification Analytics: A new Certification page provides insights into important metrics, like the number of students with a certification expiring in the next 30 days, a breakdown of unverified certifications, and more.
Live – License Analytics: Similarly, a new License page provides insights into relevant metrics, like number of student licenses expiring in the next 30 days, breakdown of licenses by institutions, and more.

HLC: HealthStream Learning Center

Expected Feb/March: Redesigned “Assignment Progress” Report

Now that all Enterprise and hStream Administrators have access to Insights (Training│Help), we’re gearing up for several design updates based on your feedback. We’ll provide more details as our teams progress, but you can expect a more intuitive workflow with your report parameters and results visible on the same page. For administrators working within a hierarchy, you’ll have a new option to easily run reports at different institutions (preview here).

NOTE: Because Insights’ Assignment Progress report will change with these enhancements, we do not plan to retire any HLC reports before early 2027. Following this upgrade, once a report is available in Insights, its equivalent(s) on your Reports tab will be retired after 12 months.

Effective January 29, 2026: End Dates Required for & Added to All Assignments

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An important but often overlooked aspect of HLC maintenance is adding End Dates to all assignments, which can also help administrators ensure only relevant/timely assignments appear on employees’ To-Do Lists. To help organizations meet this maintenance recommendation, on January 29:

End Dates Will Be Required: The Assignment End Date field will be updated from optional to required.
End Dates Must Be Within 5 Years: The End Date field will not allow you to populate a date that is more than 5 years in the future. This will apply when creating a new assignment or editing an existing assignment.
Non-Compliant Assignments Auto-Updated: HealthStream will add an End Date of December 31, 2030, to any assignments that 1) do not have an End Date or 2) have an End Date that is more than 5 years in the future.

Expected in March: New Field to Assist with Student Group Maintenance

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Register for Feb. 17 Webinar►
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Following the release of our End Date initiative to assist with assignment maintenance (see above), we’re introducing a “Conversion Date” field to assist with Profile Student Group management and maintenance. If populated, the Profile Student Group will automatically be converted to an Individual Student Group on the Conversion Date. To help your organization begin using the Conversion Date field, you’ll see several changes in March (specific date TBD):

New “Conversion Date” Field: Conversion Date will be a new field for all Profile Student Groups, including Enterprise Profile Student Groups and Certification-Based Profile Student Groups. NOTE: Conversion dates cannot be more than 5 years in the future.
All Profile Student Groups Associated with CBAs Auto-Updated: To set a foundation for future maintenance initiatives, HealthStream will automatically add a Conversion Date to all Profile Student Groups associated with Certification-Based Assignments (CBAs). The Conversion Date HealthStream populates will be the same date as the CBA’s End Date.
- If multiple CBAs are associated to the Group, the Conversion Date will auto-update to match whichever CBA’s End Date is furthest in the future.
- If a Profile Student Group is associated with a CBA and a(n) Interval or Learning Plan, a Conversion Date will not be added during the March release. Post-release, the Conversion Date will be auto-removed if a Group is associated with a CBA and a Plan. If all Plans are removed, the Conversion Date will be populated to 5 years in the future.
Updated “Student Group” Report: Will include additional student group mapping details, like custom fields, job functions, and Enterprise Student Group data.
New “Conversion Date Range” Filter: New search filter available via Manage Student Groups.
New “Convert to Individual Student Group” Instant Option: Only Enterprise and hStream Administrators will see this new option when editing any Profile Student Group.
New Auto-Alerts for Admins: These new automatic system alerts will come from noreply@healthstream.com:
- 1-Month Prior to Conversion Date: This summary alert will include a listing of all Profile Student Groups scheduled to convert in the next month. As applicable, recipients will be 1) the administrator who created the Group and 2) the last administrator to update the Group.
- Post-Conversion: An individual alert will be sent for each Profile Student Group that is converted. It will include the student group mapping (selected Depts, Job Titles, etc.) and included students (User ID & Student Name) at the time of conversion. As applicable, recipients will be 1) the administrator who created the Group, 2) the last administrator to update the Group, and 3) the Enterprise or hStream Administrator who used the “Convert to Individual Student Group” instant option.

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